Purpose of the Project:

Maintenance staff constitutes about 52% of salaried employment at MoDOT and about 23% of MoDOT’s budget is used to accomplish maintenance-related tasks. The challenges in finding maintenance-related information were substantial due to multiple software programs and difficulty in documenting work. 

MoDOT implemented the first phase of the Maintenance Management System (MMS) that is a simple to use web-based program for capturing and reporting work performed by maintenance personnel. As of March 15, 2020, all 191 maintenance areas are utilizing MMS. There are nearly 2,600 maintenance and signal and lighting workers entering their individual daily hours worked, job location and equipment and materials usage. The data acquired from MMS provides timely results of work performed. MMS also provides one location to plan work, access current inventory quantities, evaluate status for routine equipment maintenance and easy accessibility to safety data. The MMS Help Desk provides daily guidance to employees on MMS functions. Due to the many benefits and proficiencies MMS offers, utilization is significantly increasing in all areas of MoDOT. 

Phase 2:  Four new modules and Enhancements to current system.   

Calendar year Work Plans were implemented in November 2020 to capture planned maintenance activities and federalized activities. Work Plan Progress and Budget were implemented in June 2021.  In August 2021, a new direction for MMS was requested, to design and develop a Safety Management module within MMS for all MoDOT users. With this transition to all MoDOT users, the system is now referred to as the MoDOT Management System. The safety dashboard was implemented April 11, 2022.  There has been a 78% increase in Safety Training documentation per job title and 400% increase in observations reported.  The Assigning Work module was enhanced in August to identify the required training when assigning a work activity, operator role and equipment. 75% of all assigning alerts since August 1st have been updated.  Safety Observations were implemented in September to replace the current Behavioral Based Safety data.  

Incident Reporting tool for all employees will be implemented on Jan. 17th.  All incidents will be recorded within MMS for employee injuries and vehicle incidents.  The data will provide a visual awareness of Incidents based upon type of work performed and incident type occurred.  

This emphasis on the Safety Management Module will delay the completion of the remaining Phase 2 modules Ladder, License, Leave and Bridge Work Items beyond the original anticipated implementation date of December 2022.  Also, multiple enhancements are being implemented such as adding Signal and Lighting crews, search capabilities on My Area, customer service mapping and updated non-inventory material costs.