Non-Profit and Governmental Organization Indirect Cost Rate Review Requirements

In order to claim indirect costs for grant reimbursement, financial information should reflect the most recent completed fiscal year and must be submitted no later than six months after the end of that fiscal year. Title 48 CFR 52.216-7(d)(2)(i), Final indirect cost rates

The Department will examine the application and notify the company of any errors or omissions and may request additional information required by the Department to properly evaluate the application.

Any requested information must be submitted to the Department within 30 days of receipt of the Department’s request for such information.

Required Documentation

For a federally approved cognizant rate(s):

For a non-cognizant approved rate(s):

The rate must be audited by an independent Certified Public Accountant (CPA) with experience in preparing cost allocation plans for non-profit or governmental organizations in accordance with Subpart E-Cost Principles of the 2 Code of Federal Regulations (CFR) 200. 

1. Cost Allocation Plan;

2. Organization chart;
3. Employee time sheet sample showing allocation of direct and indirect labor hours;
4. Audited schedules of indirect costs and fringe benefits;
5. Audited, reviewed or compiled financial statements;
6. Certification of indirect costs; and
7. Listing of grants/contracts with MoDOT.

Code of Federal Regulations Title 2 - 200.401(c).

"Exemptions. Some nonprofit organizations, because of their size and nature of operations, can be considered to be similar to for-profit entities for purpose of applicability of cost principles. Such nonprofit organizations must operate under Federal cost principles applicable to for-profit entities located at 48 CFR 31.2. A listing of these organizations is contained in appendix VIII to this part. Other organizations, as approved by the cognizant agency for indirect costs, may be added from time to time."

Exempt Nonprofit Organizations must follow the Design Related Consultants Financial Prequalification Requirements

For assistance in completing the financial documents contact Audits and Investigations at 573-751-7446.

Submit completed documents to Prequalification