REQUEST FOR REIMBURSEMENT (RFR) BIL GRANTS AND AIP GRANTS
To increase efficiency of processing Requests for Reimbursements (RFR) and assist MoDOT administering funds, please follow the general guidelines below. Funding Programs included: Airport Improvement Program, (AIP) NPE, Discretionary, Supplemental Discretionary, BIL Program Airport Infrastructure Program (AIG Allocated), Airport Terminal Program (ATP) and Federal Control Tower Program (FCT).
When submitting reimbursement forms for projects that have both BIL and AIP funding, please submit a separate RFR for each. See the examples below.
1.General Request for Reimbursement AIP
Due to funds changing over the past few years, there are several different versions of the RFR form. We will begin using a new updated form after April 30. Any reimbursements will be rejected if not submitted using the updated form. A link will be sent out once the form is available.
Please ensure the attached invoices support the request and are legibly broken out.
2. BIL Request for Reimbursement
BIL reimbursement will need to be submitted on a separate RFR form. A BIL RFR form will be provided to you with your entity’s information and funding allocation. We will start sending this RFR form to cover the BIL grants' usable unit of work. Each RFR will need to have the letter “B” (see below), before the request number. If you have not received the new form before you are ready to submit your first RFR, please contact us at aviation@modot.gov to request the BIL RFR form.
Please ensure the attached invoices support the RFR and are legibly broken out to a usable unit of work for the BIL grant.
If requesting reimbursement for two separate types of BIL funding (separate BIL Grants, AIG, ATP or FCT), please submit separate requests using the RFR forms provided. Make certain the attached invoices are clearly broken out to support the request.
a. Include the Proof of Payment with the each RFR.
b. When submitting RFRs for projects, please send them to your assigned MoDOT Project Manager for review.
5. Submitting Request for Reimbursements Time Frame
FAA guidelines state that payment request should be submitted on a consistent basis as the project progresses and invoices are paid to vendors. Please submit your request monthly if possible and at the latest, every three months.
AIP Handbook Section 5-45. Requirements for Frequency of Payment Requests and Expenditure Rate.
Per 2 CFR § 200.400, the sponsor must efficiently and effectively administer the grant by applying sound management practices. In addition, 49 USC § 4 7106(a)(4) requires that a project be completed without unreasonable delay. The ADO ensures compliance with these requirements by monitoring Performance Reports as required in Paragraph 5-40 and ensuring that regular grant payments are being made to support project accomplishments.
a. Frequency of Sponsor's Payment Requests. Per FAA policy, sponsors must submit payment requests at least every 12 months starting from the date of the grant acceptance. An ADO also has the option to require the sponsor to submit payment request as often as every three months (quarterly). This mirrors the financial reporting frequency provided in 2 CFR § 200.327. This does not limit the sponsor from submitting payment requests more frequently than every three months.
CONSULTANT SELECTION IS COMPLETE FOR THE 2024 STATE AIRPORTS PAVEMENT MAINTENANCE PACKAGE
Benesch has been selected to administer the 2024 State Airports Pavement Maintenance Package. They will be working with 10 state airports across Missouri on pavement improvement projects.
It's the beginning of the 2024 FAA 5010 Inspection Season. Inspections are helpful in maintaining a safe, functioning active airport. Below is a list of the airports we plan to visit this spring, summer and fall 2024. If you have any questions or comments prior to our visit to your airport, please do not hesitate to ask. We are here to aid and assist Missouri Airport Sponsors.
