MoDOT's Consultant Services Webpage
NEWS:
Please note that there are new requirements in the MoDOT Solicitations for Workforce Diversity. This does not apply to LPA Solicitations.
Consultant Service Invoice FAQ's (click here)
Consultant Invoicing Requirements
There is a clarification in the EPG dated 8/22/12 on consultant invoicing requirements. As you all are aware we are requiring the use of our template invoice for consultants. The question came up about what the requirements were for sub-consultants. Listed below will be the new language provided in the EPG.
The invoice template MUST be used for prime consultant invoices. Sub-consultants who have a contract with the prime that is greater than $25,000 must either use the invoice template or provide all information that is listed in this invoice template to be considered acceptable.
We strongly encourage the use of the invoice template for those sub-consultants with contracts in excess of $25,000 to ensure invoices contain the all the information that is required for reimbursement and to avoid sending invoices back for correction.
MoDOT & LPA Engineering Consultant Invoicing Requirements
The new LPA and MoDOT engineering consultant invoices are now required to be used. This requirement went into effect July 1, 2012. MoDOT has developed an Excel version of the invoice to replace the old Word version that was previously used. The new versions are currently available on MoDOT's website and can be found as listed below:
| Title |
Invoice |
Checklist |
Location on MoDOT's Website |
| MoDOT Consultant Invoice |
Fig. 134.5.1.1 |
Fig. 134.5.1.2 |
EPG 134 |
| MoDOT On-Call/Hourly Rate Invoice |
Fig. 134.5.1.3 |
Fig. 134.5.1.4 |
EPG 134 |
| LPA Consultant Invoice |
Fig. 136.4.10 |
Fig. 136.4.18 |
EPG 136/LPA Manual Chapter 4 |
CLARIFICATION: For all existing contracts that have been previously invoiced (prior to July 1, 2012), the consultant only needs to show information on the current phase of the contract in the Progress Report section of the invoice. For example (see example below), if a consultant has completed preliminary plans, right of way plans, final plans, and is currently working on construction inspection; the invoice only needs to show the history on the construction inspection phase since that is the current phase of work.
For all new contracts that have not been previously invoiced (as of July 1, 2012), all information in the invoice must be filled out.
EXAMPLE (for existing projects only): Section 4: Progress Report - % Complete & DBE
| |
Total Costs (includes Salaries, Sub-Consultants & Direct Costs) |
|
| Task |
Total Budgeted |
Total Expended to Date |
Percent Expended (Budgeted/Expended) |
Estimate % Task Complete (Deliverables) |
| Task 1-Preliminary Plans |
completed |
n/a |
n/a |
n/a |
| Task 2-Right of Ways Plans |
completed |
n/a |
n/a |
n/a |
| Task 3-Final Plans |
completed |
n/a |
n/a |
n/a |
| Task 4-Constructions Inspection |
$35,000 |
$17,300 |
49.34% |
60% |
Total |
$35,000 |
$17,300 |
n/a |
n/a |
If you have any questions, you may contact Jerica Holtsclaw at 573-526-8484.
To report web site issues or questions, please contact Sandra Riley at (573) 522-2002 or at PreQual@modot.mo.gov.
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