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Archived Consultant News:

Notification - MoDOT and LPA On-Call Consultant List

Consultants,

Thank you to all consulting firms who submitted their information to be considered for the upcoming on-call services.  The new on-call consultant services lists have now been completed for both MoDOT and Missouri’s Local Program (LPA).  Listed below is the contact information for questions regarding the on-call selections.

MoDOT

  • 2014-2017 MoDOT On-Call Consultant ListEffective July 1, 2014
  • All firms selected for the MoDOT On-Call list will be contacted via email to execute a master agreement.
  • MoDOT Contact Information for category/district listed below.

Northwest District – all categories

Troy Slagle (816) 387-2441

Northeast District – all categories

Jerad Noland  (573) 406-6548

Kansas City District – all categories

Jeff Hardy  (816) 607-2266

Central District – all categories

Nicole Hood  (573) 526-6997

Saint Louis District – all categories

Karen Yeomans  (314) 453-5095

Southwest District – all categories

Steve Campbell (417) 895-7668

Southeast District – all categories

Barry Horst  (573) 472-5289

Environmental –

Hazardous Waste/Noise/Special Studies

Richard Moore  (573) 526-2909

Environmental – Cultural Resources

Mike Meinkoth (573) 526-3593

Bridge Design

Stacy McMillan  (573) 526-0250

Traffic – Electrical Engineering

Julie Stotlemeyer (573) 751-0982

Traffic Safety Data Analysis

Mike Curtit (573) 526-0121

Pavement Testing

John Donahue (573) 526-4334

General Services – all categories

Facilities Management (573) 526-7937

DBE Services

Randy Gilliland (573) 751-7801

LiDAR & Photogrammetry

Alexa Mitchell (573) 751-6591

Geotechnical Engineering

Kevin Mclain  (573) 751-1044

LPA

The LPA On-Call Consultant List was created through a qualifications based selection process.  The process was administered by MoDOT and quality assurance was provided by Missouri ACEC and Missouri FHWA.  MoDOT together with Missouri’s Local Program Advisory Panel managed the consultant review and selections. 

  • LPA On-Call Consultant ListEffective  Monday, February 24, 2014
  • LPA Contact Information regarding consultant selections
  • DBE Goals – DBE goals will not be set on individual projects that utilize the on-call consultant list.  Consultants will be expected to use DBE subconsultants on these contracts to meet the statewide goal of 13.49%.  This programmatic approach is an opportunity for consultants to use innovative ways to meet this goal.  If the local program fails to meet the 13.49% goal, MoDOT will consider setting goals on each individual contract.
  • For more information on how to utilize the LPA On-Call Consultant List, see EPG 136.4.2.4.3

 

Posted 2/24/14

_______________________________________________________________________________________________________________________________

SPECIAL NOTICE:

Consultants,

Today, October 1, 2013, MoDOT and Missouri's Local Program (LPA) have each posted a solicitation for on-call consultant services. These solicitations are independent of each other, so please read each of them carefully if your firm is interested in providing services for both because there are different requirements within each solicitation. Please pay special attention to submittal requirements and please note that all submittals must be electronic as noted in the solicitations.

Below are links to the solicitation websites:

 

MoDOT Solicitation Website

LPA Solicitation Website

_____________________________________________________________________________________________

Consultant Invoicing Requirements

Consultant Service Invoice FAQ's  (click here)

There is a clarification in the EPG dated 8/22/12 on consultant invoicing requirements. As you all are aware we are requiring the use of our template invoice for consultants. The question came up about what the requirements were for sub-consultants. Listed below will be the new language provided in the EPG.

The invoice template MUST be used for prime consultant invoices. Sub-consultants who have a contract with the prime that is greater than $25,000 must either use the invoice template or provide all information that is listed in this invoice template to be considered acceptable.

We strongly encourage the use of the invoice template for those sub-consultants with contracts in excess of $25,000 to ensure invoices contain the all the information that is required for reimbursement and to avoid sending invoices back for correction.

MoDOT & LPA Engineering Consultant Invoicing Requirements

The new LPA and MoDOT engineering consultant invoices are now required to be used. This requirement went into effect July 1, 2012. MoDOT has developed an Excel version of the invoice to replace the old Word version that was previously used. The new versions are currently available on MoDOT's website and can be found as listed below:

Title Invoice Checklist Location on MoDOT's Website
MoDOT Consultant Invoice Fig. 134.5.1.1 Fig. 134.5.1.2 EPG 134
MoDOT On-Call/Hourly Rate Invoice Fig. 134.5.1.3 Fig. 134.5.1.4 EPG 134
LPA Consultant Invoice Fig. 136.4.10 Fig. 136.4.18 EPG 136/LPA Manual Chapter 4

CLARIFICATION: For all existing contracts that have been previously invoiced (prior to July 1, 2012), the consultant only needs to show information on the current phase of the contract in the Progress Report section of the invoice. For example (see example below), if a consultant has completed preliminary plans, right of way plans, final plans, and is currently working on construction inspection; the invoice only needs to show the history on the construction inspection phase since that is the current phase of work.

For all new contracts that have not been previously invoiced (as of July 1, 2012), all information in the invoice must be filled out.

EXAMPLE (for existing projects only): Section 4: Progress Report - % Complete & DBE

 
Total Costs (includes Salaries, Sub-Consultants & Direct Costs)
 
Task Total Budgeted Total Expended to Date Percent Expended (Budgeted/Expended) Estimate % Task Complete (Deliverables)
Task 1-Preliminary Plans completed n/a n/a n/a
Task 2-Right of Ways Plans completed n/a n/a n/a
Task 3-Final Plans completed n/a n/a n/a
Task 4-Constructions Inspection $35,000 $17,300 49.34% 60%
Total
$35,000 $17,300 n/a n/a

 

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